Part Time Administrative Assistant 

Salary – £24,294 to £26,421 pro Rata depending on experience (£12.63 to £13.73 per hour) 

Location – Fakenham Town Council, Fakenham Connect, Oak Street, Fakenham, NR21 9DY plus other  occasional locations as required. 

Hours – 20 per week, (Ideally Monday to Friday - 4 hours per day) 

Closing date for applications – 23:00 Sunday 23rd June 2024 

Applications should form a covering letter of no more than 250 words as well as current CV. 

The person filling this role will be representing the town council to the public. Therefore, it is important to understand that, when dealing with the public, there is an 'ambassadorial' element to the job. Politeness, discretion, and tolerance are qualities frequently needed when handling  enquiries or complaints.

Responsibilities  

The post holder will provide efficient administrative support to the Council in the following areas:  

• To deal effectively with general queries from members of the public  

• To manage the Council inbox 

• Preparing agendas and supporting documentation for monthly Council meetings. 

• Occasional attendance at meetings. 

• Website and social media updates as required.  

• Cemetery management - Completing and inputting burial records. 

• Allotment management – Completing and inputting Allotment records. 

• Such other duties appropriate to the responsibility of the post as required from time to time  by the Clerk.  

• To comply with the Council’s policies and procedures.  

• To adhere to existing working practices, methods, procedures, undertake relevant training  and development activities and to respond positively to new and alternative systems. 

Person specification:  

Skills, knowledge, and experience required:  

• Administration experience (Minimum 2 years) 

• Proficient in Microsoft Office suite (Word, Excel, SharePoint, Outlook) 

• Experience of maintaining computer-based system and manual record systems  

• Excellent communication skills (written & verbal)  

• To work quickly and accurately to deadlines, meeting priorities 

• Ability to multi-task  

• Ability to adapt to a variety of tasks. 

• Flexibility to attend occasional meetings and events in early evening when deemed  necessary. 

• Good Knowledge of Maths and English  

• Ability to work on your own or as part of a team. 

• GCSE or equivalent  

Fakenham Town Council offer; 

• Free on-site Parking 

• Flexible working arrangements. 

• 23 Days Annual Leave pro rata, plus 3 concessionary days and bank holidays per year.  

• Pension Scheme 

• Training and Support as required for the role. 

Applications to be submitted to; 

info@Fakenhamtowncouncil.gov.uk 

or by post addressed to; 

The Clerk 

Fakenham Town Council 

Fakenham Connect 

Oak Street Fakenham,  

Norfolk 

NR21 9DY